Sr. Administrative Assistant


Morris, IL, US, 60450

Requisition ID:  26240

Work Arrangement: At Office / Facility 

Department: Operations Group 



Pembina U.S. Corporation is recruiting for a Sr. Administrative Assistant to be based at the Aux Sable NGL Extraction and Fractionation Facility located in Channahon, Illinois.  This position reports to the General Manager, Operations in the Natural Gas Liquids Business Unit (NBU), part of Pembina’s Facilities Business Division.  


Reporting to the General Manager, but also supporting the on-site Sr Leadership team, the Sr. Administrative Assistant role encompasses all aspects of coordination and administrative support.  The primary areas of responsibility include, but are not limited to:
⦁    Provide effective admin support to the GM and Site Sr Leadership Team;
⦁    Manage business calendars and email for General Manager and Sr. Manager;
⦁    Attend meetings as requested, take meeting minutes, and follow up on action items; 
⦁    Providing support for preparation of monthly management reports and Business Unit presentations 
⦁    Arrange travel and reconcile monthly expense reports;
⦁    Coordinate GM meetings and events which includes planning and organizing materials, presentations, booking meeting rooms, venue selection and set up, and food and beverage coordination; 
⦁    Field inquiries and provide assistance to employees and external customers as required;
⦁    Contribute insight, ideas, and opinions while participating in team meetings and projects; 
⦁    Collaborate with Corporate Admin’s as required;
⦁    Act as the primary back up for receptionist coverage during all absences (including vacation);
⦁    Other tasks and projects as assigned.

Job Qualifications

  • Minimum 8 years of administrative experience preferably in a plant or industrial environment; and High school diploma; and preferably Post-Secondary Education in Business Administration
  • Effective written and verbal communication skills including a proven ability to interface positively with internal and external stakeholders;
  • Excellent working knowledge of MS Office and demonstrated aptitude working with other business-related computer programs and applications (SAP);
  • Exceptional written and verbal communication skills, which include the ability to prepare reports, format documents, and draft official letters and correspondence.
  • High level of professionalism and demonstrated ability to work with sensitive and confidential matters;
  • Strong organization and time management skills along with a keen eye for detail and accuracy;
  • Independent worker and self-starter with highly developed resourceful problem solving and decision-making skills.

We offer competitive compensation (base plus incentive bonus), a comprehensive benefits program including 401(k), competitive health benefits including Parental Leave – up to 12 weeks of paid leave for eligible employees, flexible work arrangements for applicable positions, and tuition reimbursement in a work environment that is based on mutual respect, honesty, and integrity.


All positions require Pre-Employment testing including Background check, Drug Screen and possibly a Fit for Duty Exam.

This position will be posted until end of day: 06/08/2023.

No agency calls please.

Pembina Pipeline Corporation is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

For more than 65 years, Pembina has safely and reliably served North America’s energy industry, delivering oil, natural gas and natural gas liquids production to North American markets. 

Powering Pembina's growth are our smart, creative and energetic people who allow us to remain a disciplined and responsible energy transportation and service provider and a trusted member in our communities.

Our expectations are high and our rewards reflect this: We treat our people well – whether it’s through our compensation package, community engagement or volunteer opportunities.

Pembina provides everything you could want in an employer. We are a proud recipient of Canada’s Top 100 Employers (2018-2022), Alberta's Top Employers (2014-2022) and an Employer Partner of the Canadian Centre for Diversity and Inclusion. We are also a strong supporter of Skills Canada.

Nearest Major Market: Chicago