Field Office Administrator

Overview:

Pembina Pipeline Corporation’s Jamestown office is recruiting for a Field Office Administrator to join the team. This position reports to the Supervisor, Field Administration, and will support the TBU (Transmission Business Unit) team.

Responsibilities may include but not limited to:

This position provides reception, administrative & clerical support for the Jamestown, ND field office. Responsibilities for this position will include but not be limited to:

• Monthly accruals, forecasting and budget maintenance activities in Excel & SAP;
• LRP (Long Range Plan) maintenance;
• Create and maintain PRs (Purchase Requisition) in SAP;
• Invoice processing: create and maintain Goods Receipts, Service Entry Sheets and work with SCM & AP to ensure timely payment;
• Fleet/Vehicle Administration: Telematics, pulling reports, working with the Fleet team to place orders and schedule vehicle maintenance;
• LMS & curricula management: schedule training, upload documents, maintain training calendar, distribute reports;
• Provisioning: set up profiles, access, credit cards and assist new hires with onboarding requirements;
• Maintain Teams Shifts & team calendars;
• Enter safety statistics and produce reports in PowerBI and Excel based programs;
• Maintain SharePoint site: upload documents, create new folders and files;
• Assist with corporate credit card reconciliation, travel planning and booking;
• Assist with Community Investment activities: maintain cost tracking spreadsheet, review upcoming opportunities with Area Supervisor & work with community members to facilitate applications for funding;
• Reception: answering telephone and incoming radio calls, signing in office visitors and providing excellent customer service;
• Creation and editing of reports and documents, word processing, filing, and mail distribution;
• Attend Operations and Safety meetings: maintain meeting minutes, facilitate meetings and develop presentations;
• Assist Planner/Schedule with: picking-up and delivering parts, receiving packages and placing orders as required;
• Provide backup administrative support for vacation/sick relief as needed;
• Attend mandatory safety training;
• Continually seek out opportunities to improve efficiency & productivity of processes or systems;
• Other duties as requested.

Qualifications:

We are looking for an engaging individual with a teamwork attitude, who has strong organizational skills with the ability to pay close attention to detail. This individual must be flexible and adaptable to change, as you will be expected to cross-train on a variety of tasks to provide relief coverage. Other basic requirements include:

• Minimum of a High School diploma; Business Administration Certificate/Diploma or other post-secondary education is an asset;
• Skilled user of Microsoft Word, Excel, PowerPoint and SharePoint programs;
• Advanced user of Outlook and MS Teams;
• SAP experience is an asset;
• PowerBI, Intellex and Bluebeam or Adobe experience is an asset;
• Valid Drivers License required;
• Self-starter with a strong work ethic;
• Ability to multitask various initiatives while maintaining attention to detail and data entry accuracy;
• Strong verbal & written communication skills;
• Excellent customer service and interpersonal skills;
• Advanced time management skills to balance competing priorities;
• Ability to work efficiently and under minimal supervision;
• Tenacious and adaptable with a focus on continuous improvement; and
• Able to influence and maintain a positive work-environment and enthusiastic attitude.

The successful candidate must hold a valid Drivers License.